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Terms & Conditions



Contact Details

Guest House Details: 61 On Ireland
   
Physical Address: 61 Ireland Street
Moregloed
Polokwane 0699
Limpopo Province
ZA
   
Postal Address: PO Box 1195
Polokwane 0700
Limpopo Province ZA
   
Email: +27 15 297 1722
Tel: stay@61onireland.co.za
Fax: +27 86 743 7505
Cell: +27 79 502 5557
   
Check-in time 14:00
Check-out time: 11:00


If rooms are requested prior to check-in time, early arrivals will be accommodated as rooms become available. There is a charge for check-ins prior to13:00. Late check-out fees will be charged from 11:00. Check-outs later than 17:00 will be charged the prevailing rate for the full night, given the availability of rooms.

Extra person per room : Charged accordingly & applicable to certain rooms

Breakfast is included in quoted rate. Our rooms and suites are not self catering. Please note: Rates indicated for a "per person sharing" are based on two persons sharing a room and are charged per person sharing per night unless otherwise stated. Rates are subject to change without notice. Rates are NETT and only apply if you book directly. Rates are subject to availability, possible fluctuations over special events or peak periods and are subject to review. Certain special promotions carry their own rates, terms and conditions, which apply accordingly.


Dining | Breakfast Lunch Dinner
Breakfast | Continental buffet & plated Full English | Served daily | Monday to Friday from 6:30a.m. to 9:00a.m. | Saturday & Sunday from 7:00a.m. to 10:00a.m. Please notify reception 24 hrs in advance if you will be expecting a guest for breakfast | Rate available from reception

Lunch | is a packed lunch with a soft drink | Rate available from reception
Dinner | Served Monday to Thursday from 6:30p.m. to 8:00p.m. | Friday to Sunday upon special request. Dinner should be arranged 24 hrs in advance

The lunch and dinner menu is set, plated and not buffet.
Upon confirmation please forward any special dietary requirements.
Menu will be supplied on request.


Extras are by special order at an additional cost.
The Menu is a set menu.
Additional drinks from our Rock Bar are served on request at an additional cost.

Reservations Terms & Conditions
Booking Confirmation
To secure your reservation all bookings must be made using a valid credit card, prepayment via Electronic transfer, direct deposit or an Agents Voucher.
Use the unique proforma invoice or booking number as your reference for your payment. This should ensure speedy processing of your booking.
Please fax or email your proof of payment to ensure your payment is confirmed and your booking is secured. Once received we will send you a confirmation email with all your booking information.


Booking Policy
100% is payable on booking of accommodation to secure reservations.
- Accommodation payment must be made seven (7) days before arrival, excluding peak periods, where 100% of the total accommodation will be charged 30 days prior arrival.
- Reservations made at short notice must be confirmed by full payment or credit card details within 48 hours.
- Reservations will be released automatically and without notification if these payment conditions are not met.
- Should the Client fail or omit to pay the full amount and within the time period required or if the Client elects to cancel the reservation, then 61 On Ireland shall be entitled in is sole and absolute discretion to deal with the accommodation as it may deem fit, including without limitation to release the accommodation for resale.
- No provisional booking will be considered. By making payment on this reservation, you accept the information on this invoice is accurate and accept Northern X-Ray Suppliers cc Trading As 61 On Ireland Terms and Conditions.
- The client warrants to Northern X-Ray Suppliers cc trading as 61 On Ireland that all information supplied in the booking form is true and correct.
- The account for additional items and services over and above the items and services included in our booking rate must be settled by the client before departure.
- Any amendments to the original reservation resulting in changes to your accommodation charge will be processed accordingly.
- An Admin Fee will be charged on all overdue accounts (10% of the total bill per month)

Payment Options
All transactions will be processed in South African Rands (ZAR) and will include the price of your accommodation, any extras requested and VAT. Northern X-Ray Suppliers cc trading as 61 On Ireland reserves the right to change pricing at any time without prior notice. No cheques or cheque deposits accepted.

Credit Card

We accept MasterCard and Visa credit cards. You are asked to provide your credit card details to secure your reservation. Your credit card details are retained as a deposit no debit is made before arrival unless otherwise arranged. Ensure that you are familiar with our cancellation policy and that your card details are correct and up to date. Cancellation or change to reservation charges will be debited to your card should they apply. For Manual Credit Card Transactions there is an additional fee on the booking total: 4.5% for VISA or MASTERCARD 5.2% for DINERS or AMEX

EFT (Electronic Fund Transfer)
Once you have received a proforma invoice from Northern X-Ray Suppliers cc trading as 61 On Ireland, you will have to load 61 On Ireland as a beneficiary on your internet banking profile:

Use the unique proforma invoice number in the reference line for your payment. This should ensure speedy processing of your booking. Please fax or email your proof of payment to ensure your payment is confirmed and your booking is secured.

Direct Deposit
You may pay for your accommodation through direct deposit, where you’ll have to go into your bank and physically make your direct deposit there. Please fax or email your deposit slip to ensure your payment is confirmed and your booking is secured.


TRAVEL AGENT & CORPORATE ACCOMMODATION VOUCHERS
Prepayment vouchers: Payment for all confirmed reservations to be forwarded at least 24 hrs before guest arrival.
Bill back vouchers: only applies to signed agreements with vendors: Payment will be required the Monday following the date of guest departure and no later than 7 working days following the invoice date, any period exceeding this may result in additional admin fees.


Cancellation Policy
Reservations cancelled 14 + days prior to arrival will be charged at 10% of total accommodation amount.
Reservations cancelled 8 -14 days prior to arrival will be charged at 50% of total accommodation amount.
Reservations cancelled 0 - 7 days prior to arrival will be charged at 100% of total accommodation amount (Including last minute cancellations) Please note that any no-shows will be charged at 100% for the full duration of the reservation.
You must advise us in writing of your cancellation. Note: 61 On Ireland recommends that you follow up on your notice of cancellation to ensure that your notification has been received.

Change in Reservation
Change in reservation: a reduction in nights stayed or date changes.
All changes made to reservations 8 + days prior to arrival will be subject to an Admin Fee (10% of the total booking) and new dates are subject to availability.
Reservations changed 0 - 7 days prior to arrival will be charged at 100% of total accommodation amount.
Peak Periods - Reservations changed 0-14days prior to arrival will be charged 100% of total accommodation amount.
All changes to Group bookings of three (3) or more guests will be charged at 100% of total accommodation amount.

Refunds Policy
If a client cancels or changes a reservation as per the terms set above, the client can choose to:
1. Be credited - a credit will be passed, a new arrival date selected and the client will be charged the necessary additional fees that apply as per the cancellation and change terms above.
2. Refunded - the refund for the cancellation or change will be processed by the Northern X-Ray Suppliers cc trading as 61 On Ireland within 30 days of the client informing us of the change and will be subject to an admin fee of minimum 10% of the total booking or as per the cancellation or change terms above.
In such event the client is required to e-mail the details of the cancellation or change to 61 On Ireland reservations for processing, failing which, your refund will not be processed and the initial payment processed will reflect on your account. In order for the refund to be processed, we require the following: • Proof of payment into Northern X-Ray Suppliers account • A refund request from the company on an official company letterhead • Certified proof of banking details of the bank account where the refund must be deposited

Restrictions
Child Policy: Parents to be responsible for their children at all times due to no fencing around our swimming pool and Koi ponds.
Smoking: Smoking is not permitted inside the rooms. Smoking is permitted at designated smoking areas such as the Rock Bar or outside patios.
Pets: Regret outside pets not welcome

Damages, Breakages
Respect, Courtesy and Dignity are the standards by which patrons will be dealt with whilst at our establishment. Unfortunately there are a few who do not treat our staff or property in a similar manner and for those we need these regulations. You are responsible and liable for any breakages or damages, which you and/or those that accompany you, whether they are staying over or not, cause to the establishment, accommodation and its contents including the car park and associated parts. We ask that you report any incidents as they occur. While we do not normally charge for minor accidental breakages we will charge and debit your card for the full cost of all other breakages, missing items and for the replacement and/or making good of any damage.

 

FUNCTIONS, CONFERENCING & EVENTS TERMS AND CONDITIONS

 

Booking & Confirmation

To secure your reservation all bookings must be made using a valid credit card, prepayment via Electronic transfer, direct deposit or an associate Travel Agents Voucher.

Use the unique proforma invoice or booking number as your reference for your payment. This should ensure speedy processing of your booking. Please fax or email your proof of payment to ensure your payment is confirmed and your booking is secured. Once received we will send you a confirmation email with all your booking information.

 

Booking POLICY

50% non-refundable deposit is required on acceptance of quotation in order to secure your function.

This deposit only guarantees the date originally booked.

Bookings will only be fully confirmed when final payment is received. Venue is subject to availability.

Final guest numbers, special menu or dietary requirements, equipment, seating requirements, agenda or running order, room allocations by completing the enquiry sheet and e-mailing us no later than 14 days prior to your conference.

Once received the quotation will be revised accordingly and a final proforma invoice forwarded for payment.

The balance must be received at least seven (7) days prior to the function date.

Reservations made at short notice must be confirmed by full payment on acceptance.

Reservations will be released automatically and without notification if these payment conditions are not met.

Should the Client fail or omit to pay the full amount and within the time period required or if the Client elects to cancel the reservation, then 61 On Ireland shall be entitled in is sole and absolute discretion to deal with the reservation as it may deem fit, including without limitation to release the venue for resale.

An Admin Fee will be charged on all overdue accounts (10% of the total bill per month)

 

Booking TERMS

Provisional reservations will not be considered. By making payment on this reservation, you accept the information on the quotation and invoice is accurate and accept Northern X-Ray Suppliers cc Trading As 61 On Ireland Terms and Conditions.

The account for additional items and services over and above the items and services included in our quoted rate must be settled by the client before departure .e. bar account, damages and incidentals.

The package price per person remains the same even if the delegate does not want all of his/her meals etc.

Day visitors e.g. guest speakers, facilitators etc. must be included in your final delegate numbers. This also applies to guests arriving to visit with conference delegates and make use of facilities.

Our venue and facilities will be made available to you from the agreed upon time in the quotation.

An hourly rate, or part thereof, will be levied for all functions that run later than the agreed time.

All bank charges for negotiation of foreign payments are for the clients account.

Staff gratuity is always welcome.

Wine lists & bar prices are available on request. The prices shown are current. Prices applied will be as per those ruling at the date of the function.

61 On Ireland Conference Venue or any of its employees do not accept responsibility for any loss or damage by whatever cause. All damage to the venue, cutlery, crockery, linen and furniture will be charged directly to the client.

61 On Ireland Conference Venue does not accept responsibility for any losses or inconvenience due to power failures or acts of God.

61 On Ireland Conference Venue will not be held responsible for any problems what so ever arising from outsourced suppliers.

61 On Ireland Conference Venue is situated in a residential area and is bound by this to restrict matters such as excessive noise. Volume levels will be monitored and if management (in their absolute discretion) form the opinion that the music is too loud, they reserve the right to either turn down the volume or put if off completely. All teambuilding activities are to be coordinated through 61 On Ireland Conference Venue management to ensure no damage is done to the property.

If, during the course of your function, Management or Owners of 61 On Ireland Conference Centre (in their absolute discretion) form the opinion that a guest or guests have become intoxicated, the 61 On Ireland Conference Venue reserves the right to suspend service of alcohol to any such guest/s, and/or to require such guest/s to leave the licensed areas of the premises. If this occurs, you will be informed immediately, and your assistance is requested to ensure the minimum of disruption to your function and to the enjoyment of other guests.

 

Cancellation Policy

The 50% deposit is non refundable.

Functions cancelled 8+ days prior to arrival will be charged 50% non refundable deposit.

Functions cancelled 0 - 7 days prior to arrival will be charged 100% of the quoted function amount (Including last minute cancellations).

Please note that any no-shows will be charged at 100%

You must advise us in writing of your cancellation. Note: 61 On Ireland recommends that you follow up on your notice of cancellation to ensure that your notification has been received.

 

Change in Reservation

Change in reservation: date changes, number of delegates, chargeable requirements.

Any amendments to the original reservation resulting in changes to your conference or event charge will be processed accordingly.

Functions changed 8+ days prior to arrival will be charged 50% non refundable deposit.

New dates are subject to availability.

Functions changed 0 - 7 days prior to arrival will be charged 100% of the quoted function amount.

 

Use of Site

You may only use this site to browse the content, make legitimate purchases and shall not use this site for any other purposes, including without limitation, to make any speculative, false or fraudulent purchase. This site and the content provided in this site may not be copied, reproduced, republished, uploaded, posted, transmitted or distributed. 'Deep-linking', 'embedding' or using analogous technology is strictly prohibited. Unauthorized use of this site and/or the materials contained on this site may violate applicable copyright, trademark or other intellectual property laws or other laws.

Disclaimer of Warranty
The contents of this site are provided "as is" without warranty of any kind, either expressed or implied, including but not limited to warranties of merchantability, fitness for a purpose and non-infringement. The owner of this site, the authors of these contents and in general anybody connected to this site in any way, from now on collectively called "Providers", assume no responsibility for errors or omissions in these contents. The Providers further do not warrant, guarantee or make any representation regarding the safety, reliability, accuracy, correctness or completeness of these contents. The Providers shall not be liable for any direct, indirect, general, special, incidental or consequential damages (including -without limitation- data loss, lost revenues and lost profit) which may result from the inability to use or the correct or incorrect use, abuse, or misuse of these contents, even if the Providers have been informed of the possibilities of such damages. The Providers cannot assume any obligation or responsibility. The use of these contents is forbidden in those places where the law does not allow this disclaimer to take full effect.

Our Rights
We reserve the right to: Modify or withdraw, temporarily or permanently, the Website (or any part of) with or without notice to you and you confirm that we shall not be liable to you or any third party for any modification to or withdrawal of the Website; and/or Change these Conditions from time to time, and your continued use of the Website (or any part of) following such change shall be deemed to be your acceptance of such change. It is your responsibility to check regularly to determine whether the Conditions have been changed. If you do not agree to any change to the Conditions then you must immediately stop using the Website. We will use our reasonable endeavors to maintain the Website. The Website is subject to change from time to time. You will not be eligible for any compensation because you cannot use any part of the Website or because of a failure, suspension or withdrawal of all or part of the Website due to circumstances beyond our control.

Privacy Policy
We are committed to protecting your privacy. This privacy policy applies to all the web pages related to this website. All the information gathered in the online forms on the website is used to personally identify users that subscribe to this service. The information will not be used for anything other that which is stated in the Terms & Conditions of use for this service. None of the information will be sold or made available to anyone. The Site may collect certain information about your visit, such as the name of the Internet service provider and the Internet Protocol (IP) address through which you access the Internet; the date and time you access the Site; the pages that you access while at the Site and the Internet address of the Web site from which you linked directly to our site. This information is used to help improve the Site, analyze trends, and administer the Site. We may need to change this policy from time to time in order to address new issues and reflect changes on our site. We will post those changes here so that you will always know what information we gather, how we might use that information, and whether we will disclose that information to anyone. Please refer back to this policy regularly. If you have any questions or concerns about our privacy policy, please send us an E-mail. By using this website, you signify your acceptance of our Privacy Policy. If you do not agree to this policy, please do not use our site. Your continued use of the website following the posting of changes to these terms will mean that you accept those changes.

Cookie/Tracking Technology
The Site may use cookie and tracking technology depending on the features offered. Cookie and tracking technology are useful for gathering information such as browser type and operating system, tracking the number of visitors to the Site, and understanding how visitors use the Site. Cookies can also help customize the Site for visitors. Personal information cannot be collected via cookies and other tracking technology; however, if you previously provided personally identifiable information, cookies may be tied to such information. Aggregate cookie and tracking information may be shared with third parties.

Third Party Links
In an attempt to provide increased value to our Users, we may provide links to other websites or resources. You acknowledge and agree that we are not responsible for the availability of such external sites or resources, and do not endorse and are not responsible or liable, directly or indirectly, for the privacy practices or the content (including misrepresentative or defamatory content) of such websites, including (without limitation) any advertising, products or other materials or services on or available from such websites or resources, nor for any damage, loss or offence caused or alleged to be caused by, or in connection with, the use of or reliance on any such content, goods or services available on such external sites or resources.

Monitoring
We have the right, but not the obligation, to monitor any activity and content associated with the Website. We may investigate any reported violation of these Conditions or complaints and take any action that we deem appropriate (which may include, but is not limited to, issuing warnings, suspending, terminating or attaching conditions to your access and/or removing any materials from the Website).

Law
The Conditions will be exclusively governed by and construed in accordance with the laws of South Africa whose Courts will have exclusive jurisdiction in any dispute, save that we have the right, at our sole discretion, to commence and pursue proceedings in alternative jurisdictions.

Updating of these Terms and Conditions
Northern X-Ray Suppliers cc trading a 61 On Ireland reserves the right to change, modify, add to or remove from portions or the whole of these Terms and Conditions from time to time. Changes to these Terms and Conditions will become effective immediately. It is the Clients obligation to periodically check these Terms and Conditions for changes or updates. The User’s continued use of this Website following the posting of changes or updates will be considered notice of the User’s acceptance to abide by and be bound by these Terms and Conditions, including such changes or updates.

Concent
I understand that all the designs and trademarks are registered to Northern X-Ray Suppliers cc trading as 61 On Ireland and hereby accept the terms and conditions. I undertake not to copy/duplicate the trademarks and designs directly or indirectly in anyway and understand the legal implications thereof. Should I be found to be in violation of this agreement I understand that I will be held liable for all legal costs incurred by Northern X-Ray Suppliers cc trading as 61 On Ireland for any civil action or any legal action deemed necessary against me.



A copy of the ECT Act is available at http://www.polity.org.za/pol/acts/2002.

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